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Keep track of lab orders

LabID supports two types of orders:

  1. Generic item orders: create and track orders for any type of items i.e. that are not internal store items (see below)
  2. Internal store orders: create shopping lists for store items to be picked up at your own internal stores (goods internally available in your institute and usually billed internally using internal cost centers)

Restrictions on who can create orders

  • Lab managers can create both types of orders
  • Regular users can only create orders for internal store items

Generic item orders

  • Track when items have been ordered e.g. to answer “How frequent and where was this item ordered in the past?"
  • Store prices, ordered quantities, and ordered item recipients
  • Store the SAP shopping cart ID
  • Notify users per email upon receiving their order(s) by a single click

Shop the Stores (internal store orders)

LabID lets you search and create your stores-item shopping lists before going to the stores. Simply assemble your order, print it, and ship your items to the stores.

COVID-19 measures at EMBL

Although outdated, we leave this information here as an example of how LabID can support your processes (and hoping we won't need this one again). To avoid contacts and queues at the stores during the COVID-19 pandemic, please email the order as a PDF to the store staff; then wait for the store staff to prepare your order for pick-up. They will notify you when your order is ready to be collected.

Store items are items that are physically available in your institute's stores (e.g., pipette tips, gloves, tubes, etc.) and must be listed in the LabID inventory as Store Items under the Equipment menu.

When creating a store order, you can search and add store items to your shopping cart.

EMBL only

Please make sure to leave the form in the Stores after shopping.

Please check this 8-minute video to learn how it works at EMBL.

Important points:

  • Only add Store items (under Equipment menu) in your shopping cart (LabID will not let you create orders mixing Store items with other items)
  • As a regular user, your store orders are personal, other lab members (including lab managers) won't see them nor be able to edit them
  • As a lab manager, your orders are visible to all group members. Additionally, other lab managers of your group can edit your order.
    • Please contact the LabID team to be registered as a lab manager (a group can have multiple lab managers)
  • At order creation, each ordered item has a "pending" status. After shopping the stores, you might want to switch the status to:
    • "received": this action will also trigger an email to the person registered under the field "Ordered for" (unless this is you)
    • "cancelled": in case the store items were not available
  • While collecting your items at the Stores, please manually correct the print sheet if items are missing or you can't pick the desired quantity. Similarly, you can manually add items you forgot to put on your sheet, in this case only fill in the "Stocks-No" and "Quantity" columns.

Generic items